Ankara Corporate Hotel Guide: How to Plan Contracted Accommodation for Company Staff
What companies sending staff to Ankara from out of town for projects, audits, training or installation work look for in accommodation is actually simple: a hotel that is close to work, quiet, and clear about prices and invoicing from the outset. In this guide, written for HR, administrative and procurement teams looking for a corporate hotel in Ankara, you will find what to look out for in an agreement, practical notes on invoicing and payment, and the distances from our hotel to Ankara's business hubs.
Dora Beytepe Otel is a 73-room hotel at the junction of Çayyolu, Beytepe, Ümitköy and İncek in Ankara. We are a 10-15 minute drive from the business centres on Eskişehir Yolu, the technology parks and Ankara Bilkent City Hospital, and we offer our corporate guests short, weekly and monthly stay options.
What Is Corporate Accommodation?
Corporate accommodation is a stay that a company arranges with a hotel for its employees or guests on terms agreed in advance. What sets it apart from an individual booking is that the price, payment method and invoicing are agreed with the company from the start. When employees arrive at the hotel, they do not need to ask about prices or pay with their own card and deal with expense claims; the stay is invoiced to the company.
The main benefits a corporate agreement offers a company:
Predictable costs: A company rate set for each room type, VAT included
A single point of contact: One point of contact for bookings, room changes and invoices
Regular invoicing: Stays invoiced to the company's registered name
Flexible planning: A room plan for employees arriving and leaving on different dates
Length-of-stay advantage: Special rates for weekly and monthly stays
Which Companies and Teams Need Corporate Accommodation?
Ankara is a city where public institutions, the defence industry, technology parks and organised industrial zones all sit side by side. As a result, demand for corporate accommodation comes from a wide range of sectors:
Project and field teams: Technical staff who stay in the city for weeks on construction, energy, engineering and infrastructure projects
Technology and R&D teams: Software and project teams visiting companies at METU (ODTÜ) Teknokent, Bilkent Cyberpark and Hacettepe Teknokent
Defence industry suppliers: Engineering, testing and quality teams working with organisations such as ASELSAN, HAVELSAN and TUSAŞ
Industry and manufacturing: Technical service staff coming to factories in OSTİM and Başkent OSB for installation, maintenance and commissioning
Auditing, training and consultancy: Audits, training sessions and set-up work lasting a few days or a few weeks
Trade fair and congress attendees: Teams attending trade fairs, congresses and meetings at ATO Congresium in Söğütözü
Healthcare sector: Company representatives and technical support teams working with Ankara Bilkent City Hospital
What Should You Look for in a Corporate Hotel Agreement?
Clarifying the following points with the hotel in writing before signing the agreement settles most of the questions that might come up later:
Rate structure: Have nightly, weekly and monthly rates been set separately? Do the prices include VAT? Do they include breakfast?
Room types and allocation: Draw up a room plan, for example single rooms for managers and twin rooms for field teams, and discuss how many rooms can be set aside during busy periods.
Cancellations and date changes: Project schedules can slip, so it is important to have the cancellation and date-change terms in writing.
Invoicing details: The company's registered name, tax office, tax number and billing address should be provided at the outset, and it should be agreed when invoices will be issued.
Payment method: Bank transfer/EFT or credit card? Will the company pay, or the employee?
Booking process: Who will notify the hotel of a new employee's name and dates, and through which channel (email, phone)?
Room cleaning for long stays: How often cleaning and towel and bed linen changes will take place.
Location and transport: The employee's commute to work, parking for company vehicles, and metro and bus connections.
Working environment: Internet in the room, a quiet environment and a space for short meetings when needed.
Practical Notes on Invoicing, Payment and Accounting
Invoicing and taxes are the topics accounting teams ask about most when it comes to corporate accommodation. At Dora Beytepe Otel, corporate stays are invoiced to the company. We prepare our quotes in Turkish lira with VAT included; breakfast is not included in our prices.
In addition to VAT, accommodation invoices also show accommodation tax as a separate item. The accommodation tax rate has been reduced from 2% to 1% until 31 December 2026 by Presidential Decree. We recommend asking your accountant how accommodation expenses should be recorded in your company's books.
At check-in, each employee is asked for their ID card or passport; this is due to hotels' legal obligation to register guests' identities. If you are sending foreign specialists, simply remind them to carry their passports with them.
Short, Weekly and Monthly Corporate Stays
Corporate requests usually follow one of three patterns: employees coming for a meeting or an audit stay a few nights, installation and training teams stay one to several weeks, and project staff may be in the city for months. You can plan all three types of stay under the same agreement.
Short stays (1-6 nights): Nightly company rate; check-in 14:00, check-out 12:00
Weekly: Special rate depending on length of stay; see our weekly stay guide for details
Monthly and long-term: Special rates for stays of more than a week and room cleaning at an agreed frequency; some of our rooms have a kitchen. Details: monthly stay guide and rooms with a kitchen
For teams working in shifts or on rotation, we can plan each employee's check-in and check-out dates separately. Simply send us the list of names and dates, and we will prepare the room plan accordingly.
Location When Choosing a Corporate Hotel in Ankara: Distances to Business Hubs
Approximate driving times from Dora Beytepe Otel in normal traffic (these may be longer at rush hour):
Business centres on Kanuni Sultan Süleyman Bulvarı (Officium Beytepe, Vitrin Beytepe): 4 minutes (2 km)
Koru Metro Station (M2): 6-7 minutes (2.7 km)
Bilkent Cyberpark: 10-12 minutes (7.5 km)
METU Teknokent: 11 minutes (8.7 km)
HAVELSAN Headquarters: 11-14 minutes (9.8 km)
Hacettepe Teknokent (Beytepe): 12 minutes
Söğütözü – ATO Congresium: 12-14 minutes (12 km)
Ankara Bilkent City Hospital: 12-15 minutes
AŞTİ Intercity Bus Terminal: 16-18 minutes (13-16 km)
ASELSAN Headquarters (Macunköy): 16-19 minutes (17 km)
Ankara High-Speed Train (YHT) Station: 16-20 minutes (19 km)
OSTİM OSB: 18-20 minutes (14 km)
Kızılay: 19-20 minutes (16 km)
ASELSAN Gölbaşı Campus: 30 minutes (31 km)
Başkent OSB (Malıköy): 30 minutes (35 km)
TUSAŞ (Kahramankazan): 30-35 minutes (30 km)
Esenboğa Airport: 40 minutes to 1 hour (45 km)
For employees using public transport, the nearest metro station is Koru Station on the M2 line. You can find all transport options in our transport guide, while our İncek Hotel page covers the business centres and institutions on the İncek side.
Room Plans for Your Team
Our hotel has 73 rooms ranging from 15 to 40 m². The room types corporate teams choose most often:
Single Room: For managers, auditors and specialists travelling alone
Twin Room: For field and project teams in which two employees share a room; lowers the cost per person
Double Room and King Room: For long-term staff who want more space
Triple Rooms: For employees on assignment with their families
We have rooms with and without balconies. Not all of our rooms have air conditioning; if you would like an air-conditioned room, simply mention it when requesting a quote. We also have an accessible room.
Facilities for Our Corporate Guests
Free parking
Free Wi-Fi
Meeting rooms for small meetings and team work
Laundry and dry cleaning service
Free gym and prayer room for our guests
24/7 reception
VIP car rental
Çayyolu's restaurants, cafés and supermarkets are a few minutes from the hotel, and we are 2-3 km from Sarnıç Park and Arcadium shopping centre.
How Do You Get a Corporate Quote?
To prepare a quote, all we need is the following information:
Company name and the contact details of the authorised person
Estimated number of employees and rooms, and the room types required
Check-in and check-out dates or the estimated length of stay
Invoicing details and your preferred payment method
Based on this information, we send you a written quote with VAT-inclusive prices for each room type. Once you approve the quote, simply share the list of your employees' names, and we will plan the rest together with our reception team. Call us on 0312 240 62 40 or 0533 704 64 74, email info@dorabeytepeotel.com or use our Reservations page to get in touch.
Frequently Asked Questions
What is corporate accommodation?
It is a stay arranged for a company's employees on price, payment and invoicing terms agreed with the hotel in advance. The stay is invoiced to the company.
What is the minimum number of rooms for a corporate agreement?
We have no minimum room requirement. We prepare company quotes both for a single employee who comes for a few nights a month and for a large project team.
Do you issue invoices in the company's name?
Yes. Corporate stays are invoiced to the company's registered name, and we agree together in the contract when the invoice will be issued.
Do prices include VAT and breakfast?
Our corporate rates include VAT. Breakfast is not included in our prices.
Is there a discount for weekly or monthly stays?
Yes. We offer your company a special rate based on the length of stay and the number of rooms; special rates apply to stays of more than one week.
Can our employees arrive and leave on different dates?
Yes. We plan each employee's check-in and check-out dates separately; for teams on rotation, simply let us know about any name changes in advance.
How can we pay?
We accept bank transfer/EFT, credit card (Visa, Mastercard, American Express) or cash; the payment timing is set out in writing in the agreement.
Do you have parking and a meeting space?
Yes. Our car park is free of charge. You can use our meeting rooms for small meetings and team work.
What are the check-in and check-out times?
Check-in is at 14:00 and check-out is at 12:00.
Which business centres is the hotel close to?
We are 4 minutes from the business centres on Kanuni Sultan Süleyman Bulvarı, 10-12 minutes from METU Teknokent and Bilkent Cyberpark, and 12-14 minutes from ATO Congresium in Söğütözü.
If you are looking for accommodation in Ankara for your employees that is close to work, quiet and clear about invoicing from the outset, tell us what you need and we will prepare a corporate quote tailored to your company.
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